Supervisor of Facilities & Operations
General Responsibilities: This position is responsible for the day-to-day oversight and coordination of district facilities, custodial services, grounds, food service, student transportation, and security operations. The position ensures that district facilities and operational services are safe, efficient, well maintained, and responsive to the needs of students and staff. The supervisor directs assigned personnel, coordinates contractors and service providers, monitors service quality and compliance, and serves as the primary operational point of contact for routine facilities and support-service matters.
Reports To: Associate Superintendent of Finance & Operations/CSBO and Principal
Qualifications: Bachelor's degree preferred and/or equivalent education and relevant experience may be considered. Experience in facilities, operations, maintenance management, or a related field, preferably in a school or public-sector environment. Working knowledge of building systems, including HVAC, plumbing, electrical, roofing, and other facility systems sufficient to identify concerns, coordinate repairs, and communicate effectively with contractors and service providers. Supervisory experience, including the ability to plan, assign, monitor, and evaluate the work of staff. Working knowledge of school support operations such as food service, student transportation, safety, and security preferred. Knowledge of applicable health/life safety requirements, workplace safety practices, and relevant federal, state, and local regulations. Ability to organize priorities, manage multiple operational functions, respond to emergencies, and work independently with minimal oversight. Strong communication and interpersonal skills and the ability to work effectively with administrators, staff, students, families, contractors, and community partners. Ability to assist with purchasing, bidding, recordkeeping, and operational planning in coordination with administration. Proficiency with computers and systems used for communication, work orders, scheduling, recordkeeping, and related operational functions. Dependable, flexible, cooperative, and available to work a flexible schedule, be on-call on nights, weekends and holidays and respond to urgent operational needs when necessary.
Responsibilities: Provides day-to-day leadership and coordination of district facilities and operations, including custodial services, maintenance, grounds, food service, student transportation, and security. Supervises assigned custodial, maintenance, and operations personnel; establishes work schedules and assignments; monitors performance; provides training; and makes recommendations regarding staffing and evaluation. Conducts regular inspections of buildings, grounds, equipment, and building systems to identify maintenance, repair, safety, security, sanitation, and operational needs and ensures appropriate follow-up. Develops, coordinates, and monitors preventive maintenance, seasonal maintenance, grounds, custodial, and emergency-repair programs in consultation with the administration. Maintains a working knowledge of HVAC, plumbing, electrical, roofing, mechanical, and other building systems in order to identify concerns, prioritize needs, and coordinate appropriate staff or qualified contractors for repairs and service. Coordinates contractors, vendors, service providers, and consultants; obtains quotes as directed; monitors work for completion and quality; maintains related records; and communicates project or service concerns to administration. Oversees day-to-day food service operations, including coordination with food service management company regarding meal service, equipment and facility needs, sanitation, safety, and routine service issues. Oversees transportation operations, including bus maintenance and inspections and other routine transportation needs. Coordinates with the School Resource Officer, law enforcement, fire department, and emergency responders as directed by administration and assists with emergency preparedness and response procedures. Leads safety committee meetings. Reviews alarm-response procedures, maintenance agreements, service contracts, and operational practices and recommends changes or improvements as appropriate. Responds to urgent facilities, transportation, food service, safety, or security issues during and, when necessary, outside regular work hours; establishes procedures for emergency response and building monitoring during non-student attendance days. Coordinates facilities and operational services with the school calendar, district programs, special events, extracurricular activities, field trips, construction activities, and emergency closures. Maintains appropriate records and inventories related to facilities, custodial and maintenance supplies, equipment, work orders, contractors, inspections, service agreements, and operational activities. Orders materials and recommends supplies, equipment, repairs, and contracted services in accordance with district procedures and applicable Illinois purchasing and bidding requirements. Works with the Associate Superintendent of Finance & Operations/CSBO and Principal develop and monitor annual facilities and operations budget needs, planned projects, and anticipated service needs. Assists with preparation and review of bids, contracts, and related exhibits and provides recommendations to district administration regarding operational purchases and services. Monitors applicable health/life safety, fire, sanitation, transportation, food service, workplace safety, and facility requirements; promptly reports concerns and coordinates corrective action with the appropriate administrator, staff member, vendor, or agency. Gathers and analyzes information regarding facilities and operational issues, develops recommendations, and communicates status updates, priorities, and needs to the administration. Serves on committees as assigned and performs other duties consistent with the position as assigned.
Reporting To This Position: Custodians, Maintenance Personnel, Custodian Substitutes, and other operations personnel as assigned.
Terms of Employment: 260-day work calendar. Exempt. $60-65,000 annually.
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy. Physical demands: While performing duties of job, employees are required to stand; walk; reach with hands and arms; talk and hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to lift up to 70 lbs. Must be able to carry up to 40 lbs. Must be able to push/pull up to 40 lbs. Must be able to grip up to 40 lbs. Must be able to crouch, squat, push, stand forward bent, walk, reach overhead, stand trunk rotation, kneel, crawl, r/l hand carry, r/l hand coordination, sitting, climb a ladder, and balance. Work environment: The noise level may be high when operating power equipment. Employee is required to properly use and update knowledge of safety equipment as is appropriate to the work to prevent injury to self or others. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is exposed to wet and/or humid conditions, fumes or airborne particles. Occasionally exposed to toxic or caustic chemicals. It may be expected that the individual could be exposed to blood or other potentially infectious materials or illnesses during the course of their duties.
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